May 16, 2022


Anything but ordinary

Legal Q&A: What Are Illegal Condo Board Activities?

Can a delinquent owner’s identify be incorporated in the minutes? Can a board ban recordings? Ought to board members’ names be recorded on how they voted?

STUART, Fla. – Dilemma: Is it improper or illegal to title a delinquent owner and the amount owed in the minutes of a meeting wherever the board votes to suspend an owner’s voting rights? – B.S., Port St. Lucie

Reply: No. The minutes really should reflect ample facts to establish the property or device and operator in problem. These types of as a motion stating, “I go that the voting rights of the proprietor of great deal (range) be suspended due to the owner staying delinquent in the payment of assessments owed to the affiliation for a lot more than 90 days.” So, even though it is not unlawful to name the person, we typically advocate you do so in the method indicated over.

Query: In the absence of a unanimous board vote – on any subject – are the names of the directors voting “aye” and “nay” to be recorded in the minutes? – J.J., Stuart

Remedy: Whether the vote is unanimous or not the vote of each director really should generally be recorded in the minutes per the regulation. See applicable statutes underneath. This is normally forgotten and the votes are recorded as “unanimous” or “two in favor, a single against” but this is not correct.

718.111(1)(b) A director of the affiliation who is existing at a assembly of its board at which motion on any corporate make a difference is taken shall be presumed to have assented to the motion taken unless he or she votes in opposition to this kind of motion or abstains from voting.

A director of the affiliation who abstains from voting on any motion taken on any corporate matter shall be presumed to have taken no situation with regard to the motion. Administrators may possibly not vote by proxy or by magic formula ballot at board meetings, other than that officers may be elected by solution ballot. A vote or abstention for each individual member existing shall be recorded in the minutes.

720.303(3) Minutes – Minutes of all conferences of the customers of an affiliation and of the board of administrators of an association will have to be taken care of in written type or in one more variety that can be converted into composed form inside a sensible time. A vote or abstention from voting on every single make any difference voted upon for every single director current at a board conference need to be recorded in the minutes.

Query: Our HOA president suggests that board and membership meetings can only be recorded by homeowners with the consent of the participants. Is this genuine? – L.D., Vero Beach front

Solution: No. Florida regulation presents any lawful attendee at the members conference or board conference the right to report the assembly. They do not require the authorization of the board or any attendees. Having said that, if you are heading to history the conference, the human being undertaking the recording really should announce at the beginning the conference that they are recording it. Any individual that does not want to be recorded can depart. See legislation under for HOAs. There is a comparable legislation for 718 condominiums.

Florida Statute. 720.306(10) Recording – Any parcel owner might tape report or videotape conferences of the board of directors and conferences of the associates. The board of directors of the association could undertake sensible guidelines governing the taping of meetings of the board and the membership.

Query: Do HOA and condominium conference “participation rules” involve a vote of the entrepreneurs or can they be set up by the board or home managers, or PM, and printed to the membership? – K.E., Jensen Beach front

Solution: Ordinarily, unless of course your governing documents contain really special provisions, the participation procedures do not require to be authorised by a vote of the customers, just the board of directors. The house supervisor could draft them, but the board has to approve them. Your association authorized counsel should also assessment the guidelines prior to they are adopted.

Richard D. DeBoest II, Esq., is co-founder and shareholder of the Regulation firm Goede, Adamczyk, DeBoest & Cross, PLLC. The information presented herein is for informational needs only and really should not be construed as lawful information.

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